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Any person or organization desiring to conduct a special event affecting the ordinary use of City streets, right-of-ways, sidewalk, or other infrastructure must apply for a permit authorizing the activity. The application must be received at least thirty days before the scheduled special event, but will be accepted up to 364 days in advance and must be approved by the City Manager. Please refer to Ordinance 17-911.
This application is for the City of Goodlettsville Special Event Permit, hereinafter referred to as City, and an Event/Event Coordinator, hereinafter referred to as an Event, for the cooperation of planning and operating a special event.
The City reserves the right to close down or cancel any event that is in violation of any city ordinance or deviates from this application. The City also reserves the right to close down or cancel the event if public safety or affected department supervisors deem the event unsafe for public participation.
A non-refundable fee of $150 is required per application.
Payment to the City of Goodlettsville is due upon submission of the application and at least thirty days prior to the event date. The City of Goodlettsville accepts online payment, check, cash, or credit card. Payment can be hand delivered or mailed to Goodlettsville City Hall, 105 S Main Street, Goodlettsville, TN 37072.
Please answer all information about the event as accurately as possible. Incomplete applications will not be accepted. If you have any questions about the application, please contact the City Recorder at 615-851-2234.
The following items will be required to be uploaded at the time of application: Site Plan, Traffic Control Plan, Parking Plan, Route Map (if applicable), and Public Safety Plan.
Following application submittal, all internal city departments will review the application and respond to the City Recorder. At that time, a review committee meeting date will be set with the departments involved and the permit applicant.
The City of Goodlettsville will do its best to accommodate applicant timelines regarding when applications are received and when the event it to take place.
The event must carry property, bodily injury and municipal liability insurance of $1 million per occurrence. The City of Goodlettsville must be shown as an additional named insured on the insurance declaration. One original Copy of Insurance must be submitted at least 14 days before the event.
Please list the additional insured information as follows:
City of Goodlettsville
105 South Main Street
Goodlettsville, TN 37072
All applications must include a public safety plan, a site map, and if applicable, a race route map. A field to load the public safety plan is available later in this form.
For a site plan, many people use a satellite image of the proposed location. Hand drawn site plans are also acceptable to begin the application process.
There will be no alcohol distributed or consumed in city parks or streets in accordance with city ordinances. Certain city-owned properties may be licensed through the city.
Any event that will be serving or selling alcohol must contact the City Clerk at 615-851-2200 for more information regarding the process.
All events that require a street or lane closure, or disrupt typical traffic in a park must submit a traffic control plan. All traffic laws must be adhered to. The only exception is where an approved traffic control plan is being used.
The event is responsible for rental of traffic control devices as needed; such as, barricades, cones, and signage.
The event is responsible for acquiring additional permits or permission required, if any portion of the route or course lies outside the jurisdictional limits of Goodlettsville.
Please describe the area of usage, course, street(s) involved and requested modifications of standard usage.
Describe the area requested for parking, access, and handicapped parking spaces, how many and what type of vehicles are expected; as well as who will handle coordination.
Include the number of dumpsters or containers needed, who will pick up during and after the event, and how often during the event. Litter control is the sole responsibility of the event.
Describe any recycling plan for the event.
Please describe any additional support services needed for the event from the City of Goodlettsville.
Describe signage including sponsors, directional, parking, registration, etc.
Describe any advertising or media promotion for this event.
Describe how you will notify residents affected by the event.
Describe the number and location of portable restrooms. Rental of these units is the responsibility of the event.
Please check all items that apply to the event.
If not uploaded previously
Each event requires a Public Safety Plan. The plan must explain how the organizer plans to address the concerns of emergency services and alert attendees in the event of an emergency. The below items shall be addressed in the public safety plan. More assistance can be provided if necessary. Contact the City Recorder regarding questions so that you can be directed the appropriate person to respond to your questions.
Emergency medical responses and alerting of 9-1-1
Vendor and food distribution
Directing attendees to evacuate in the event of an emergency
Emergency vehicle ingress/egress
Overall fire protection plan for the event
Need for presence of law enforcement and/or Fire and EMS personnel
A permit is required when the tents or membrane structures have a combined area in excess of 400 sq ft. For uses where several smaller tents (10x10) are used and these are located directly adjacent to one another, a permit may be required subject to the review of the Fire Marshal. Temporary cooking structures, including food trucks, are required to submit for a permit.
City of Goodlettsville, Attn: City Recorder, 105 S Main St, Goodlettsville, TN 37072
After review of the application, fees will be determined and explained to the applicant.
By submitting this form, I certify that all of the information contained in this Special Event Application is true and correct and I understand that any deviation from this application could result in the closing down or canceling of the event by the City of Goodlettsville. I understand that a Special Event Permit must be issued by the City Manager before the event. The issuance of this permit is contingent upon the Event Coordinator's compliance with the Special Event Application and acceptance of all listed stipulations of the Special Event Permit.
This field is not part of the form submission.
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